University of Illinois

University Ethics Office

Training Frequently Asked Questions (FAQ's):

  1. How do I know which training I should take?
    You should receive notification from the University Ethics Officer via your official University e-mail account regarding the training you are scheduled to take. However, the break-down is as follows:

    Employee Class (EClass)
    Training Type (required for compliance with the State Officials and Employees Ethics Act)
    Site Reference
    EH, ES, RA, RB, SA Annual Ethics Training for Seasonal and Temporary Employees Annual Ethics Training for Seasonal and Temporary Employees
    All others (including GA, GH, and HA) Annual Online Ethics Training for University Employees http://www.workplaceanswers.com/uillinois/
    * Please note: There are special courses available for individuals who either do not have access to or do not know how to use a computer. See Annual Ethics Classroom Training.

  2. Can graduate students and academic hourly employees complete the offline training format instead of the online program?
    No. Current standards require participation in the online program.

  3. When can I complete my annual training requirement?
    The 2009 training windows for completing the annual ethics training requirement vary by employment classification. For more information, please visit the main training page.
    1. The online training window has closed as of 11/4/09. The University Ethics Office will develop the online training program for 2010. The training schedule will be posted upon determination of the fall training window.
    2. The 2009 training approved for undergraduate workers, extra help employees, and medical residents can be completed now through December 31, 2009.

  4. How frequently must this training be completed?

    The training is an annual requirement based on the calendar year. As such, you will be required to complete ethics training each year.

  5. Why do we take this training on an annual basis?

    It is a legal requirement of the State Officials and Employees Ethics Act . The training is intended to familiarize you with laws, rules, and policies that apply to your ethical conduct as a University (state) employee. The Illinois Executive Ethics Commission has published a pamphlet discussing this training requirement entitled, "Why Ethics Training?" which provides additional explanation.

  6. How was the employee training population selected?
    Monthly payroll 9 and biweekly payroll 19 were used to derive the 2009 ethics training population. Any employee paid on either of these payrolls has been included in our population.

  7. How long do I have to complete the training?

    Those employees who are required to complete online ethics training must do so within the designated training period. A training window will be designated in the fall for University employees to complete the online training program. Offline ethics training can be completed at any time up through December 31st, but is restricted to use by only undergraduate employees, extra help workers, and medical residents.

  8. When am I supposed to complete this training? Will time be provided during work hours?

    You should discuss your training schedule with your supervisor. Since it is a state requirement based on your position, we are encouraging supervisors to allow employees time to train during work hours or right before/after a shift.

  9. What happens if I don't complete my ethics training?

    Failure to complete annual ethics training will result in the statutorily required reporting of your name to the Executive Inspector General. The penalties for noncompliance will be determined by the Illinois Executive Ethics Commission, based on authority granted within the law, in addition to any internal disciplinary action imposed by the University.


  10. How do I log in to the annual online Ethics Training for University Employees?
    1. Open your internet browser window (Firefox is preferred)
    2. Enter the URL http://www.workplaceanswers.com/uillinois that will take you to the Ethics Training Login for University Employees
    3. Enter the Employee Login ID and Default Password provided to you via your official University email account
    4. Click Submit when you have entered this information
    5. You will then be prompted to create your own unique password
    6. Enter and confirm your new password by typing it in the spaces provided
    7. Click Submit and you will receive confirmation your password has been changed
    8. Click Submit again to continue to the course
    9. Click on Ethics Training for University Employees to take the course


  11. I have lost my login ID and password/ I am having difficulty logging in to the online training program. What should I do?

    You should call your respective AITS Help Desk:

    1. Chicago : 312-996-4806
    2. Urbana-Champaign and Springfield : 217-333-3102

    The Help Desk can also reset your password if necessary.

  12. What is the recommended internet connection for accessing the online training program?
    56kbps Dial-Up or 128kbps (broadband or high speed) are recommended for successfully accessing this course.

  13. What operating systems and browser configurations are supported for the online program?
    Supported Operating System/ Browser Configurations
    Windows 2000 through Vista Macintosh OSX 10.2x
    Internet Explorer 5.5, 6.0, 7.0 Safari 1.2 -- 2.0
    Firefox 1.5 -- 3.0 (General Release) Firefox 1.5 -- 2.0 (General Release)

  14. Can I print a copy of the internet-based training materials from the training site?

    Employees are permitted to print the training materials, but we do ask that you honor copyright.

  15. How long does the online program take to complete?

    The online program takes between 30 and 60 minutes to complete.

  16. Can I tell where I am in the course or how much more content I have remaining?

    There are a few ways to determine your status in the course. At the bottom of your screen, you will note the page you are on out of the total number of pages in the course. You can also select the “Contents” tab at the top navigation on the screen and locate the “Your Place” indicator to the right of your current location in the course. Additionally, if you log out of the course, upon re-entry, you will be able to view your percent of completion on the introductory page, prior to selecting the "Ethics Training for University Employees" option.

  17. I went into the Contents tab and am unable to view all of the content from that tab. Why?

    The course has been designed to allow you to proceed through the material in a sequential manner. As a result, the content in the Contents tab becomes hyperlinked once you have viewed that material in the course. However, the items you have not yet viewed sequentially, will be inaccessible. At the completion of the course, you will be able to use the Contents tab to navigate to any individual area of your choosing within the content.

  18. Am I being graded on the number of correct responses I provide throughout the program?

    No. Though the program contains several self-assessment questions, your responses will not be monitored. If you happen to answer a question incorrectly, the response will provide you with details as to which answer was correct and why.

  19. I have to scroll within the course to view the entire content on a given page. How can I eliminate the need to scroll?

    The optimal screen resolution setting to avoid scrolling is 1024 X 768. However, scrolling can also be caused by personal settings, such as tool bars within the browser taking up space at the top of the window, browser text size, or task bars. Contact your respective Help Desk (UIUC/UIS: 217-333-3102; UIC: 312-996-4806) for assistance in tool bar removal and/or resolution modification.

  20. I can't see the "Check Your Answer" button at the bottom of the screen. What should I do?

    There is likely a scroll bar on the right hand side of your screen. You can use the arrows on this bar to scroll down and review the remaining content. You may also contact your respective Help Desk for assistance in modifying your browser settings to avoid any scrolling requirements.

    1. Chicago : 312-996-4806
    2. Urbana-Champaign and Springfield : 217-333-3102

  21. Do I have to complete the course all at once?

    No. The course was designed so it can be completed in segments. If you log out of the program, you will be directed to the last page viewed upon logging back into the system.

  22. I started the course earlier but had to log out. Now I am unable to log back in. What should I do?

    First, make sure you are using the login ID provided by the University Ethics Office. Then, remember that you must use the unique password you created when you first logged in to the course. If you continue to have difficulty or have forgotten the password, please call the AITS Help Desk:

    1. Chicago : 312-996-4806
    2. Urbana-Champaign and Springfield : 217-333-3102

  23. How do I know I've completed the course?

    When you have successfully completed the online training, you will be able to print out a certificate, which you may retain for your records. Also, designated contacts within each unit have the authority to download status reports. These individuals, along with the University Ethics Office Staff can provide you with status information.

    Please Note: Status reports are delayed approximately 24 hours from the time of completion until the record is updated in the University Ethics Office Online Reporting Tool.

  24. How can I print my certificate of completion?
    1. Log back in to the training program at: http://www.workplaceanswers.com/uillinois using the login ID provided and the password you created upon your initial login
    2. Proceed to the course by clicking the “Ethics Training for University Employees” link
    3. If you are directed to the final page of the program (page 74), you will see a link that reads, “Click here to receive your Certificate of Completion”
    4. Select the option to “print” in the lower right-hand corner of your certificate.

    **Please note: Some browsers, including Internet Explorer (IE), might require that you change a setting to get the best-looking printed certificate. See the following FAQ for further instruction.

  25. How can I get my certificate of completion to print as it appears on my screen? When I tried to print it in Internet Explorer (IE), the image was distorted.
    Some browsers, including IE, might require that you change a setting to get the best-looking printed certificate. In IE, be sure your browser is set to print background images. To ensure this option is set, please do the following:
    1. Select "Internet Options" on the "Tools" pull-down menu at the top of the browser window
    2. Select the "Advanced" tab of this pop-up
    3. Then, scroll down to the section labeled "printing"
    4. Ensure that the "Print background colors and images" option is checked under the "Printing" sub-header
    ** Please note: You may not possess sufficient user rights to make this modification yourself.

  26. Am I required to print a certificate of completion?

    The University Ethics Office does not require you to print a certificate of completion. You may choose to print a certificate of completion for your personal records, but the University Ethics Office will receive an electronic copy of your completion from the training system. As such, unless you choose to print a copy for personal use or one is required by your department, there is no requirement this certificate must be printed.

  27. I completed the course, but no survey appeared when I clicked the link to complete the survey. How can I complete the survey?

    If you have completed the course and viewed your certificate on the final page of the program, it is possible a Pop-up blocker is preventing you from proceeding to the survey. You can contact your respective Help Desk (UIUC/UIS: 217-333-3102; UIC: 312-996-4806) for assistance in allowing pop-ups from the site. If you know how to disable your Pop-up blocker, you can do so. Please note you may have to move back a page or two and proceed back through the course to get the survey to appear. Additionally, make sure your survey is not appearing in a second window behind your completion page.

  28. When I logged back in to the system after completing the coursework and survey, I was still able to access the survey. Did my results record?

    The survey is designed to allow employees the opportunity to provide feedback throughout the training window. As a result, the survey will be accessible each time you log into the course, unless you have a pop-up blocker preventing it. The results are compiled immediately upon your initial completion of the survey, so you do not need to be concerned with completing it a second time. To return to the course content, close the browser window for the survey whereby you will arrive at the final screen of the course. From there, select the “Contents” link at the top of the page and navigate to your desired content from there by selecting one of the hyperlinked options.

  29. I am a reporting tool contact for a University unit. While reviewing my status report(s) online, I noticed there are some employees working in my unit(s) who do not appear on my report. Does this mean they do not need to complete the training?

    Not necessarily. Due to the cutoff for determining our employee training population, it is possible an employee being paid by another unit over the summer months may not appear on your report, even though they are now working in your unit. To determine if they need to train, please use the "UIN Search" feature on the reporting tool to find their individual training record. You will need to enter the nine-digit UIN without any spaces or hyphens to conduct the search. If they do not appear after the search, please call the University Ethics Office at: 866-758-2146 so we can assist you in identifying the training requirements for this particular individual.

  30. I am about to hire a new employee. How can I make sure they complete the new hire training requirement?

    Ethics New Hire Orientation: An Introduction to the State Officials and Employees Ethics Act has been added to the NESSIE New Hire Task List. When your employee goes through the New Hire Process, they will complete an orientation program that will satisfy the legislative requirement which requires all new hires to complete training within the first 30 days of employment. For additional information related to this requirement, please visit the New Hire Orientation section of our Web site.

  31. I am a University employee and am aware I should be completing ethics training, but have not yet received my training notification. What should I do?

    If you have not received your training notification and are a paid employee of the University of Illinois, you should contact the University Ethics Office via e-mail at: ethicsofficer@uillinois.edu or via the Ethics Toll-free Help Line at: 866-758-2146. Please provide your University Identification Number (UIN) so Ethics Office staff are able to locate your record.

Still have questions? Please contact the University Ethics Office:

Toll-free Ethics Help Line: 866-758-2146

E-mail: ethicsofficer@uillinois.edu

 

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