Training

In this section, you will find frequently asked questions related to the following major topics:

Annual Ethics Training - WHO?

Who is required to complete annual ethics training?

All employees must complete an annual ethics training course, though the format varies slightly between employment classifications.

Medical residents, extra help employees, and undergraduate student workers complete the Annual Ethics Training for Seasonal and Temporary Employees that is hosted by Nessie and is accessible through the University Ethics and Compliance Office website.

All other employment classifications, including graduate assistants, complete the Annual Ethics Training for Faculty, Staff and Graduate Assistants. It is hosted by Workplace Answers, a University vendor. www.workplaceanswers.com/uillinois/

Who is in our population/How was the training population selected?

Monthly payroll 9 (MN9) and Biweekly payroll 19 (BW19) were used to determine the annual ethics training population for this year. Employees who received a regular paycheck in either of these cycles have been included in our population.

Annual Ethics Training - WHEN?

When should employees complete their training requirements?

The faculty, staff and graduate assistant online ethics training program is available for completion during the fall of each year, specifically, the month of October, for the non-seasonal population. Seasonal and Temporary employees (medical residents, undergraduate extra help employees, and extra help workers) may complete the training any time between January 1st and December 31st each year. Units may impose stricter deadlines for their training populations.

Do I complete the program during work hours?

You should discuss your training schedule with your supervisor. Since it is a state requirement based on your employment with the University, supervisors are encouraged to allow employees time to train during work hours or right before/after a shift.

Annual Ethics Training - WHERE?

Where can I complete my ethics training requirement?

If you are faculty, staff, or a graduate assistant, you will complete the Workplace Answers course:www.workplaceanswers.com/uillinois/ with the login ID and password provided to you via your University email account.

If you are a seasonal, temporary employee, or medical resident (undergraduate student worker, extra help employee, medical resident) you will log in to Seasonal, Temporary and Medical Resident Training using your Netid and Password.

Annual Ethics Training - WHY?

Why do I need to complete annual ethics training?

The Illinois State Officials and Employees Ethics Act (5 ILCS 430/5-10) contains a requirement that all employees complete an ethic s training program based on the law. The standards and frequency of training are determined by the Office of Executive Inspector General for the Agencies of the Illinois Governor. The training frequency has been determined to be once per calendar year. As such, employees will be expected to satisfy this requirement once annually.

Please see the Illinois Executive Ethics Commission's pamphlet discussing this requirement entitled, "Why Ethics Training?" for additional details regarding this requirement.

Annual Ethics Training - HOW?

How can I complete my ethics training?

For more information related to how to complete the annual ethics training requirement and which training to take, please visit the training section of this website.

Technical Specifications

What are the minimum system requirements for accessing and completing this course?

Windows 7

  • Internet Explorer 10, 11
  • Firefox 51, 52, 53
  • Chrome 56, 57, 58

Windows 8

  • Internet Explorer 10, 11
  • Firefox 51, 52, 53
  • Chrome 56, 57, 58

Windows 8.1

  • Internet Explorer 11
  • Firefox 51, 52, 53
  • Chrome 56, 57, 58

Windows 10

  • Internet Explorer 11
  • Microsoft Edge 13, 14, 15
  • Firefox 51, 52, 53
  • Chrome 56, 57, 58

OS X Yosemite

  • Safari 8
  • Firefox 51, 52, 53
  • Chrome 56, 57, 58

OS X El Capitan

  • Safari 9.1
  • Firefox 51, 52, 53
  • Chrome 56, 57, 58

OS X Sierra

  • Safari 10
  • Firefox 51, 52, 53
  • Chrome 56, 57, 58

Minimum Internet Connection

  • 1Mbps or faster (broadband or high speed)

Required Browser Configuration:

  • All browsers must have pop-up blockers turned OFF
  • All browsers must have session cookies ENABLED

I have to scroll within the course to view the entire content on a given page. How can I eliminate the need to scroll?

The optimal screen resolution setting to avoid scrolling is 1024 X 768. However, scrolling can also be caused by personal settings, such as tool bars within the browser taking up space at the top of the window, browser text size, or task bars. Contact your respective Service Desk (Urbana/Springfield: 217-333-3102; Chicago: 312-996-4806) for assistance in tool bar removal and/or resolution modification.

If you are using the Firefox browser, select "Full Screen" under the View option. This will eliminate scrolling. To close, move your cursor to the top of the screen where the red "X" will appear in the upper right-hand corner to close the browser.

I can't see the "Check Your Answer" button at the bottom of the screen. What should I do?

There is likely a scroll bar on the right hand side of your screen. You can use the arrows on this bar to scroll down and review the remaining content. You may also contact your respective Help Desk for assistance in modifying your browser settings to avoid any scrolling requirements (Urbana/Springfield: 217-333-3102; Chicago: 312-996-4806).

Course Notification and Completion

I am a University employee and am aware I should be completing ethics training, but have not yet received my training notification. What should I do?

Training notifications are sent to official University email accounts, not departmental or personal email accounts. If you have not received your training notification and are a paid employee of the University of Illinois, you should contact the University Ethics and Compliance Office via e-mail at: ethicsofficer@uillinois.edu or via the Ethics Toll-free Help Line at: 866-758-2146. Please provide your University Identification Number (UIN) so Ethics and Compliance Office staff can locate your record.

How long does the faculty, staff, and graduate assistant online training program take to complete?

This program requires between 40 and 60 minutes to complete in its entirety. That said, some employees will complete it faster and others, more slowly, than the standard allotment.

Do I have to complete the course all at once?

No. The course was designed so it can be completed in segments. If you log out of the program, you will be directed to the last page viewed upon logging back into the system.

I started the course earlier but had to log out. Now I am unable to log back in. What should I do?

First, make sure you are using the login ID provided by the University Ethics and Compliance Office. Then, remember that you must use the unique password you created when you first logged in to the course. If you continue to have difficulty or have forgotten the password, please call the AITS Service Desk.

  • From Chicago: 312-996-4806
  • From Urbana and Springfield: 217-333-3102

Is there a way to see how far I am through the course and how much is remaining?

There are a few ways to determine your status in the course. At the bottom of your screen, you will note the page you are on out of the total number of pages in the course. You can also select the “Contents” tab at the top navigation on the screen and locate the “Your Place” indicator to the right of your current location in the course. Additionally, if you log out of the course, upon re-entry, you will be able to view your percent of completion on the introductory page, prior to selecting the "Ethics Training for University Employees" option.

Am I being graded on the number of correct responses I provide throughout the program?

No. Though the program contains several self-assessment questions, your responses will not be monitored. If you happen to answer a question incorrectly, the response will provide you with details as to which answer was correct and why.

How do I know I've completed the course?

When you have successfully completed the online training, you will be able to print out a certificate, which you may retain for your records. Also, designated contacts within each unit have the authority to download status reports. These individuals, along with the University Ethics and Compliance Office Staff can provide you with status information.

Please Note: Status reports are delayed approximately 24 hours from the time of completion until the record is updated in the University Ethics and Compliance Office Online Reporting Tool.

Completion Certificates

How can I print my certificate of completion?

  1. Log back in to the training program at: http://www.workplaceanswers.com/uillinois using the login ID provided and the password you created upon your initial login
  2. Proceed to the course by clicking the “Ethics Training for University Employees” link
  3. If you are directed to the final page of the program, you will see a link that reads, “Click here to receive your Certificate of Completion”
  4. Select the option to “print” in the lower right-hand corner of your certificate.

Please note: Some browsers, including Internet Explorer (IE), might require that you change a setting to get the best-looking printed certificate. See the following FAQ for further instruction.

When I tried to print it in Internet Explorer (IE), the image was distorted. How can I get my certificate of completion to print as it appears on my screen?

Some browsers, including IE, might require that you change a setting to get the best-looking printed certificate. In IE, be sure your browser is set to print background images. To ensure this option is set, please do the following:

  1. Select "Internet Options" on the "Tools" pull-down menu at the top of the browser window
  2. Select the "Advanced" tab of this pop-up
  3. Then, scroll down to the section labeled "printing"
  4. Ensure that the "Print background colors and images" option is checked under the "Printing" sub-header

Please note: You may not possess sufficient user rights to make this modification yourself.

Am I required to print a certificate of completion?

The University Ethics and Compliance Office does not require you to print a certificate of completion and will receive an electronic copy of your completion record from the training system. As such, unless you choose to print a copy for your personal records or one is required by your department, there is no requirement this certificate must be printed.

Course Survey

I completed the course, but no survey appeared when I clicked the link to complete the survey. How can I complete the survey?

If you have completed the course and viewed your certificate on the final page of the program, it is possible a Pop-up blocker is preventing you from proceeding to the survey. You can contact your respective AITS Service Desk (Urbana/Springfield: 217-333-3102; Chicago: 312-996-4806) for assistance in allowing pop-ups from the site.

If you know how to disable your Pop-up blocker, you can try this as well.

Please note you may have to move back a page or two and proceed back through the course to get the survey to appear. Additionally, make sure your survey is not appearing in a second window behind your completion page.

When I logged back in to the system after completing the coursework and survey, I was still able to access the survey. Did my results record?

The survey is designed to allow employees the opportunity to provide feedback throughout the training window. As a result, the survey will be accessible each time you log into the course, unless you have a pop-up blocker preventing it. The results are compiled immediately upon your initial completion of the survey, so you do not need to be concerned with completing it a second time. To return to the course content, close the browser window for the survey whereby you will arrive at the final screen of the course. From there, select the “Contents” link at the top of the page and navigate to your desired content from there by selecting one of the hyper-linked options.

Penalties for Noncompliance

What happens if I don't complete my ethics training?

Failure to complete annual ethics training will result in the statutorily required reporting of your name to the Office of Executive Inspector General for the Agencies of the Illinois Governor. The penalties for noncompliance will be determined by the Illinois Executive Ethics Commission, based on authority granted within the law, in addition to any internal disciplinary action imposed by the University.

Compliance Monitoring

I am a reporting tool contact for a University unit. While reviewing my status report(s) online, I noticed there are some employees working in my unit(s) who do not appear on my report. Does this mean they do not need to complete the training?

Not necessarily. Due to the cutoff for determining our employee training population, it is possible an employee being paid by another unit over the summer months may not appear on your report, even though they are now working in your unit. To determine if they need to train, please use the "UIN Search" feature on the reporting tool to find their individual training record. You will need to enter the nine-digit UIN without any spaces or hyphens to conduct the search. If they do not appear after the search, please call the University Ethics and Compliance Office at: 866-758-2146 so we can assist you in identifying the training requirements for this particular individual.P

New Hire Ethics Orientation - WHO?

Who is required to complete the new hire ethics orientation?

Employees who are newly hired to the University and have not worked previously within the institution, must complete an ethics orientation summary in Nessie New Hire within 30 days of commencement of their employment.

PLEASE NOTE: If you are a new hire and a faculty, staff, or graduate assistant as well, you may be required to complete both the ethics new hire orientation and the annual ethics training requirement in the same year. These are two separate legislative requirements, so depending on the timing of your appointment, it is possible you will be required to complete both.

New Hire Ethics Orientation - WHEN?

When must the ethics orientation summary be completed?

The ethics orientation must be completed as part of the New Hire process within 30 days of the commencement of employment.

New Hire Ethics Orientation - WHERE?

Where can I complete the ethics orientation summary?

The ethics orientation summary is located in Nessie at: https://newhire.uihr.uillinois.edu/cf/NewHire/newlog.cfm

New Hire Ethics Orientation - WHY?

Why do employees need to complete a new hire ethics orientation program?

The Illinois State Officials and Employees Ethics Act requires that all newly hired employees complete an ethics training program within 30 days of the commencement of their employment. To satisfy this requirement, the University Ethics and Compliance Office has developed an online training program that is part of the Nessie New Hire process.

New Hire Ethics Orientation - HOW?

How can I complete my new hire ethics orientation?

For more information about the new hire process, please visit the New Hire Orientation section of our website.

Login Assistance - BY TRAINING TYPE

For faculty, staff and graduate assistant online training, please call the AITS Service Desk for 24 hour assistance during your training window:

  • UIC: 312-996-4806
  • UIUC/UIS: 217-333-3102

For seasonal and temporary employee training (undergraduate student workers, extra help employees, and medical residents), please call your respective help desk:

  • UIS Technology Support Center: 217-206-6000
  • UIC ACCC Help Desk: 312-413-0003
  • UIUC Technology Services Help Desk: 217-244-7000

New employees who are having difficulty accessing the ethics orientation summary and/or Nessie New Hire should contact their hiring unit for assistance. Nessie ID’s and passwords are created in the hiring process and should be accessibly by the Human Resources contact within the hiring unit.