The What's and Who's of Reporting

What to report?

  • To put it simply, it’s a communication where the vendor is trying to directly influence the employee’s purchase of their goods or services, beyond those terms or offerings that are standard to their process (e.g., going beyond the “straight” facts; offering a bribe or kickback).
  • Please see our more detailed training at: Procurement-Communications-Reporting-Training-Feb-2017 to better understand the do’s and don’ts of procurement reporting.  If you still have questions after reviewing the material, please feel free to contact University Ethics and Compliance staff for further clarification.
  • If you believe you may be or have been involved in a communication that will be reportable, please print the following Procurement Communications Reporting Worksheet to assist you in collecting the information that will be necessary to complete your online report.

Who should report?

  • The following categories of employees are considered, by nature of their position, to have substantial involvement in the awarding of state contracts.  Their communications regarding potential contracts would most commonly require reporting:
    • Members of the Board of Trustees and designees
    • Vice President for Business and Finance and designees
    •  President and designees
    •  Vice President and Chief Financial Officer and designees
    • Senior Associate Vice President and Associate Directors of Capital Programs and designees
    • Senior Associate Vice President of Business and Finance and designees
    • Executive Assistant Vice President and Assistant Vice President for Business and Finance and designees
    • University Counsel
    • Directors, Senior Associate Director, and Assistant Directors of Purchasing and designees
    • Director of Business Services and designees
    • Director of University Sourcing and designees
    • Director of Real Estate Planning and Auxiliary Enterprise Support and designees
    • Director of Budgets and Financial Analysis and designees
    • Director and Assistant Director of Budget Operations and Analysis and designees
    • Director and Assistant Director of Grants and Contracts and designees
    • Assistant Vice President, University Office for Facilities Planning and Programs and designees
    • University Director, Procurement Support Operations and designees
    • Coordinator for Business and Finance and designees
    • Executive Director for Business and Finance and designees