Ethics Act Training

In this section, you will find frequently asked questions related to the following major topics:

Annual Ethics Act Training - WHO?

Who is required to complete annual ethics training?

All employees must complete an annual ethics training course, though the format varies slightly between employment classifications.

Medical residents, extra help employees, and undergraduate student workers complete the Annual Ethics Act Training for Seasonal and Temporary Employees that is hosted by Nessie and is accessible through the University Ethics and Compliance Office website.

All other employment classifications, including graduate assistants, complete the Annual Ethics Act Training for Faculty, Staff and Graduate Employees, which can be accessed via University Netid and Password at: https://lms.apps.uillinois.edu.

Who is in our population/How was the training population selected?

Monthly payroll 9 (MN9) and Biweekly payroll 18 (BW18) were used to determine the annual ethics training population for this year. Employees who received a regular paycheck in either of these cycles have been included in our population.

Annual Ethics Training - WHEN?

When should employees complete their training requirements?

The faculty, staff and graduate employee online ethics training program is available for completion during the fall of each year, specifically, the month of October, for the non-seasonal population. Seasonal and Temporary employees (medical residents, undergraduate extra help employees, and extra help workers) may complete the training any time between January 1st and December 31st each year. Units may impose stricter deadlines for their training populations.

Do I complete the program during work hours?

You should discuss your training schedule with your supervisor. Since it is a state requirement based on your employment with the University, supervisors are encouraged to allow employees time to train during work hours or right before/after a shift.

Annual Ethics Act Training - WHERE?

Where can I complete my ethics training requirement?

If you are faculty, staff, or a graduate employee, you will complete the University course at: https://lms.apps.uillinois.edu by logging in using your University netid and password. Instructions will be sent at the start of the training window via your University email account.

**If you log into the training at https://lms.apps.uillinois.edu and do not see the training icon, please contact the University Ethics and Compliance Office via email at: ethicsofficer@uillinois.edu or via the Ethics Toll-free Help Line at: 866-758-2146. Please provide your University Identification Number (UIN) so Ethics and Compliance Office staff can locate your record.

If you are a seasonal, temporary employee, or medical resident (undergraduate student worker, extra help employee, medical resident) you will log in to Seasonal, Temporary and Medical Resident Ethics Act Training using your Net ID and Password.

Annual Ethics Act Training - WHY?

Why do I need to complete annual ethics training?

The Illinois State Officials and Employees Ethics Act (5 ILCS 430/5-10) contains a requirement that all employees complete an ethics training program based on the law. The standards and frequency of training are determined by the Office of Executive Inspector General for the Agencies of the Illinois Governor. The training frequency has been determined to be once per calendar year. As such, employees will be expected to satisfy this requirement once annually.

Annual Ethics Act Training - HOW?

How can I complete my ethics training?

For more information related to how to complete the annual ethics training requirement and which training to take, please visit the training section of this website.

When I try to launch the course, I receive a pop-up blocker notification. What should I do?

For To remove the pop-up and continue into the course, select the option to "always allow pop-ups from https://lms.apps.uillinois.edu." If you need assistance shutting of your pop-up blockers, please contact ethicsofficer@uillinois.edu.

Technical Specifications

Supported Browsers:

Desktop:

  • Chrome
  • Firefox
  • Safari
  • Edge

*Internet Explorer 11 NOT SUPPORTED

Mobile:

  • MobileSafari
  • Google Chrome

Legacy browsers with known compatibility issues:

  • Internet Explorer 10 and below (**Moodle does not support Internet Explorer 11)
  • Safari 7 and below

Screen Readers - testing is conducted using the most current versions of the following:

  • JAWS using Chromium (i.e., either Google Chrome or Microsoft Edge)
  • NVDA using using Firefox  
  • VoiceOver using Safari

Required Browser Configuration:

  • All browsers must have pop-up blockers turned OFF
  • All browsers must have session cookies ENABLED

I have to scroll within the course to view the entire content on a given page. How can I eliminate the need to scroll?

The optimal screen resolution setting to avoid scrolling is 1024 X 768. However, scrolling can also be caused by personal settings, such as tool bars within the browser taking up space at the top of the window, browser text size, or task bars. Contact your respective Service Desk (Urbana/Springfield: 217-333-3102; Chicago: 312-996-4806) for assistance in tool bar removal and/or resolution modification.

If you are using the Firefox browser, select "Full Screen" under the View option. This will eliminate scrolling. To close, move your cursor to the top of the screen where the red "X" will appear in the upper right-hand corner to close the browser.

Course Notification and Completion

I am a University employee and am aware I should be completing ethics training, but have not yet received my training notification. What should I do?

Training notifications are sent to official University email accounts, not departmental or personal email accounts. If you have not received your training notification and are a paid employee of the University of Illinois, you should contact the University Ethics and Compliance Office via e-mail at: ethicsofficer@uillinois.edu or via the Ethics Toll-free Help Line at: 866-758-2146. Please provide your University Identification Number (UIN) so Ethics and Compliance Office staff can locate your record.

How long does the faculty, staff, and graduate assistant online training program take to complete?

This program requires between 40 minutes to 1 hour to complete in its entirety. That said, some employees will complete it faster and others, more slowly, than the standard allotment.

I started the course earlier but had to log out. Now I am unable to log back in. What should I do?

You must log in using your University netid and password. If you are having trouble logging back in or need to reset your password, please contact your respective help desk for assistance: (Chicago - Technology Solutions: 312-413-0003; Urbana-Champaign - Technology Services: 217-244-7000 or 800-531-2531; Springfield - ITS Client Services: 217-206-6000 or 877-847-0443).

Is there a way to see how far I am through the course and how much is remaining?

To determine your status, you can see what "page # of page #" you are on at the bottom of the screen. Additionally, you can go to the Menu in the upper right corner of the slide to see which titles have been completed and which remain. 

Am I being graded on the number of correct responses I provide throughout the program?

No. Though the program contains several self-assessment questions, your responses will not be monitored. If you happen to answer a question incorrectly, the response will provide you with details as to which answer was correct and why.

How do I know I've completed the course?

When you have successfully completed the online training, you will be able to print out a certificate, which you may retain for your records. Also, designated contacts within each unit have the authority to download status reports. These individuals, along with the University Ethics and Compliance Office Staff can provide you with status information.

Please Note: Status reports are delayed approximately 24 hours from the time of completion until the record is updated in the University Ethics and Compliance Office Online Reporting Tool.

Completion Certificates

How can I print my certificate of completion?

  1. Open your browser and go to: https://lms.apps.uillinois.edu
  2. Click "NetID Login"
  3. Ensure that the "Print background colors and images" option is checked under the "Printing" sub-header
  4. Choose your University location and "Select"
  5. Enter your University NetID and Password and "Login"
  6. Once logged into the University of Illinois System Training LMS, on the Course Overview screen, select the Annual Ethics Act Training icon by clicking on the image
  7. On the dashboard, please click the "After Completion of the course, click for Certificate of Completion" link to access your certificate

Am I required to print a certificate of completion?

The University Ethics and Compliance Office does not require you to print a certificate of completion and will receive an electronic copy of your completion record from the training system. As such, unless you choose to print a copy for your personal records or one is required by your department, there is no requirement this certificate must be printed.

Penalties for Noncompliance

What happens if I don't complete my ethics training?

Failure to complete annual ethics training will result in the statutorily required reporting of your name to the Office of Executive Inspector General for the Agencies of the Illinois Governor. The penalties for noncompliance will be determined by the Illinois Executive Ethics Commission, based on authority granted within the law, in addition to any internal disciplinary action imposed by the University.

Compliance Monitoring

I am a reporting tool contact for a University unit. While reviewing my status report(s) online, I noticed there are some employees working in my unit(s) who do not appear on my report. Does this mean they do not need to complete the training?

Not necessarily. Due to the cutoff for determining our employee training population, it is possible an employee being paid by another unit over the summer months may not appear on your report, even though they are now working in your unit. To determine if they need to train, please use the "UIN Search" feature on the reporting tool to find their individual training record. You will need to enter the nine-digit UIN without any spaces or hyphens to conduct the search. If they do not appear after the search, please call the University Ethics and Compliance Office at: 866-758-2146 so we can assist you in identifying the training requirements for this particular individual.

New Hire Ethics Act Orientation - WHO?

 

Who is required to complete the new hire ethics orientation?

Employees who are newly hired to the University and have not worked previously within the institution, must complete an ethics orientation summary in Nessie New Hire within 30 days of commencement of their employment.

PLEASE NOTE: If you are a new hire and a faculty, staff, or graduate assistant as well, you may be required to complete both the ethics new hire orientation and the annual ethics training requirement in the same year. These are two separate legislative requirements, so depending on the timing of your appointment, it is possible you will be required to complete both.

 

New Hire Ethics Act Orientation - WHEN?

When must the ethics orientation summary be completed?

The ethics orientation must be completed as part of the New Hire process within 30 days of the start date with the University.

 

New Hire Ethics Act Orientation - WHERE?

Where can I complete the ethics orientation summary?

The ethics orientation summary is located in Nessie at: https://newhire.uihr.uillinois.edu/cf/newlog.cfm

New Hire Ethics Act Orientation - WHY?

Why do employees need to complete a new hire ethics orientation program?

The Illinois State Officials and Employees Ethics Act requires that all newly hired employees complete an ethics training program within 30 days of the commencement of their employment. To satisfy this requirement, the University Ethics and Compliance Office has developed an online training program that is part of the Nessie New Hire process.

New Hire Ethics Act Orientation - HOW?

How can I complete my new hire ethics orientation?

For more information about the new hire process, please visit the New Hire Orientation section of our website.

Login Assistance

For both the Faculty, Staff and Graduate Employee online training and the Seasonal, Temporary and Medical Resident employee training, please call your respective help desk:

  • UIS Technology Support Center: 217-206-6000
  • UIC Technology Solutions: 312-413-0003 (option 9)
  • UIUC Technology Services Help Desk: 217-244-7000

New employees who are having difficulty accessing the ethics orientation summary and/or Nessie New Hire should contact their hiring unit for assistance. Nessie ID’s and passwords are created in the hiring process and should be accessibly by the Human Resources contact within the hiring unit.

 

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